State of Minnesota Jobs

Working Title: Special Services Division Assistant

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 77730

• Location : Moose Lake

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/20/2024

• Closing Date : 06/26/2024

• Hiring Agency/Seniority Unit : Department of Human Services / DHS Moose Lake AFSCME

• Division/Unit : Direct Care & Treatment / MSOP Residential Svcs / MSOP ML Special Services

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : MSOP ML Special Services

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Sex Offender Program (MSOP) is a sex offense specific treatment program in a modified therapeutic community and secure setting that provides comprehensive services to 740 civilly committed clients. Services include sex offense specific treatment, education programming, therapeutic recreation, vocational programming, and volunteer services.

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office & Admin Specialist, Int for Moose Lake, MN location.

The Office & Administrative Specialist, Intermediate provides technical and administrative support to the Special Services Program Manager and Special Services Supervisors. The Office & Administrative Support Specialist, Intermediate will assist with the hiring process for Special Services; schedule meetings and take meeting minutes; type and edit documents into proper form.

Responsibilities Include:

• Providing administrative support which includes scheduling and preparing meetings, taking minutes and distributing meeting materials to appropriate staff

• Assists in the hiring process for Special Services by sorting resumes, scheduling interviews and ensures appropriate document is completed and attained

• Completes a variety of office support functions including scanning, indexing and verifying documents along with assisting with data requests, typing memos, letters and reports

Minimum Qualifications

• Customer service skills sufficient to provide courteous and accurate information to client, staff and other stakeholders over the phone, in person and via email

• Data entry performance sufficient to create database records and update entries in a timely manner

• Database, documents and records management skills sufficient to locate, update, retrieve and maintain accurate information

• English language skills sufficient to read and write correspondence to clients, staff, and other stakeholders with proper grammar and accurate spelling and punctuation; speak effectively with clients, staff, and other stakeholders

• Spreadsheet skills sufficient to develop and modify basic spreadsheets and to sort and extract data accurately and efficiently

• Typing/keyboarding skills sufficient to complete a variety of reports, letters, forms, data summaries, and meeting minutes;

• Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, charts, reports and forms

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

This position requires successful completion of the following:

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.