State of Minnesota Jobs

Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Minnesota Department of Veterans Affairs

• Job ID : 77937

• Location : Minneapolis

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open only to qualified job seekers

• Date Posted : 06/27/2024

• Closing Date : 07/05/2024

• Hiring Agency/Seniority Unit : Veterans Affairs Dept / Vets Home - Mpls - AFSCME

• Division/Unit : Minneapolis Veterans Home / Mpls Scheduling Staff

• Work Shift/Work Hours : Day Shift

• Days of Work : Rotates / Works every 4th weekend with the previous Thurs & following Tues off

• Travel Required : No

• Salary Range: $20.96 - $28.97 / hourly; $43,764 - $62,369 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : Scheduling

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides staffing and scheduling support to the Nursing and Nurse Management staff at the Minnesota Veterans Home - Mpls. This position is also responsible for the production and maintenance of staff schedules (Master and Daily) and providing guidance and direction to Office and Administrative Specialist-Intermediate employees in the Scheduling Department.

The Minnesota Veterans Home in Minneapolis provides skilled nursing care in a supportive environment that fosters a stable, healthy, and meaningful life for Veterans. We offer a creative, fun, collaborative, and stimulating work environment that encourages professional growth.

The Minneapolis Home is located on Minnehaha Avenue, which has connecting highways and public transportation options for an easy commute. The beautiful 53-acre wooded campus includes mature oaks and pines, nature trails and biking paths overlooking the Mississippi River.

Minimum Qualifications

• Knowledge of the agency's mission and functions sufficient to design, interpret, and/or explain administrative and program procedures.

• Skill in customer service sufficient to communicate effectively with employees and supervisors/managers regarding nursing schedules, changes to schedules, and responding to problems.

• Skill in providing leadwork for others sufficient to plan, coordinate, and direct office support activities.

• Skill in keyboarding/typing, using Microsoft Word or equivalent software sufficient to produce forms, reports and general correspondence.

• Skill in using spreadsheet software applications, such as Microsoft Excel sufficient to produce and maintain reports on nursing activity and employee data.

• Skill in database management sufficient to enter, maintain, update, and retrieve information from a staffing/scheduling software.

• Ability to manage an office and to plan, organize, administer, and direct the work of other employees.

Preferred Qualifications

• Experience providing leadwork to staffing and scheduling employees

• Experience using an electronic scheduling/staffing software

• Experience in providing training to others

• Knowledge of bargaining unit agreements sufficient to resolve scheduling questions

• Proficiency using Microsoft Excel to extract data

• Ability to organize and prioritize work and complete complex tasks with limited supervision

Additional Requirements

This position requires successful completion of the following:

• Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

• A Tuberculosis (Mantoux) screening (or chest x-ray) is required prior to employment.

• A Minnesota Department of Human Services (DHS) background check will be conducted on finalists for this position. Finalists must pass the DHS background check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.