Job Information
State of Minnesota Executive Assistant -Executive 2 in Minneapolis, Minnesota
Working Title: Executive Assistant
Job Class: Executive 2
Agency: Education Department
Job ID : 77823
Location : Minneapolis
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/24/2024
Closing Date : 07/08/2024
Hiring Agency/Seniority Unit : Education Department / MDE-CO-Confidential
Division/Unit : Education-St Paul / Commissioners Office Support
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : Yes
Salary Range: $24.62 - $34.15 / hourly; $51,406 - $71,305 / annually
Classified Status : Classified
Bargaining Unit/Union : 217 - Confidential/Unrep
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Telework may be possible two days per week. Employees do need to reside in MN or a border state.
This posting will be used to fill two vacancies.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This role functions as a confidential executive assistant to the MDE Executive Cabinet members at the Assistant Commissioner level. It offers primary backup support to the MDE Commissioner's office and senior management, essential for fulfilling office duties and achieving departmental goals. Additionally, it provides advanced administrative support to various task forces and workgroups, ensuring stakeholder engagement in policy and program development, and preparing all members and staff for effective business conduct during meetings.
Minimum Qualifications
Experience providing high level executive administrative support
Comprehensive experience drafting, writing and editing reports and correspondence
Technical proficiency with word processing, presentation and spreadsheet program (ie. Microsoft Office)
Experience with virtual platforms such as MS teams, zoom or Webex
Strong grammar, editing, and writing skills with proficiency in business English
Experience managing daily office operations, organizing multiple priorities and effectively carrying out complex oral and written instruction with minimum supervision
Strong critical thinking and problem-solving skills to identify and address problems with confidentiality diplomacy and integrity
Effective customer service skills and ability to work with persons of divers backgrounds.
ability to research, analysis and present data into meaningful responses and reports
Preferred Qualifications
Experience working in a confidential setting and handling confidential and/or sensitive correspondence.
Experience coordinating travel processes
Experience with handling requisitions
Experience with web content management and accessibility
Additional Requirements
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Conflict of Interest Review
The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.