Job Information
State of Minnesota Administrative Assistant (AA24237) in Mankato, Minnesota
Working Title: Administrative Assistant (AA24237)
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State University, Mankato
Job ID : 77748
Location : Mankato
Telework Eligible : No - Based on the essential functions of this positions, MMB Policy #1422, and University policies elating to flexible work, this position is eligible for the following work modes: Not eligible: A position not eligible for flexible work and will report 100% of the time to the designated location.
Full/Part Time : Part-Time (80%)
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/20/2024
Closing Date : 06/26/2024
Hiring Agency/Seniority Unit : MN St Colleges & Universities / Mankato State Univ-AFSCME
Division/Unit : MnSCU Mankato SU / MnSCU MAN Classified E-H
Appointment Type : Unlimited, Part-time
Work Shift/Work Hours : Academic Year Hours: 8:00 AM - 4:30 PM; Summer Hours: 7:30 AM - 4:00 PM
Days of Work : Monday - Friday
Travel Required : Yes
Salary Range: $19.57 - $25.95 / hourly
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : TRIO Educational Talent Search/Upward Bound
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position assists the TRIO pre-college programs' of Educational Talent Search (ETS) and Upward Bound (UB) Directors and advising staff in carrying out the responsibilities for the efficient operation of the federally funded ETS and UB programs. This position provides support for coordinating program communications, general office oversight, marketing materials, processing applications, maintaining budget processing, assistance with coordinating program events, data base maintenance and assistance with reporting and documenting in compliance with federal, state, and university regulations; and will perform other duties as assigned. This position does not have the option to telework and will serve both programs with tasks as needed. Split is 70% ETS and 30% UB. At the request of the Administrative Assistant, there may be consideration for reduced summer hours if desired.
Minimum Qualifications
Customer Service: Customer services skills sufficient to actively listen, understand needs, and provide accurate information with appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner in person, over the phone, and in writing.
Communication: Written and verbal communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, etc., and clearly explain, discuss, communicate, and present complex ideas, regulations, policies and procedures to students, parents, staff, and senior managers.
Computer: Skill in MS Word, Access, and Excel, and other software applications to prepare, create, format, edit, print, save and/or attach a variety of documents, including emails, memos, reports, letters, presentations, spreadsheets, tables, charts, graphs, in an efficient and timely manner.
Organizational skills: Organizational skills sufficient to work in fast paced environment and manage multiple projects and stay focused through frequent interruptions while still delivering results and meeting deadlines.
Preferred Qualifications
Demonstrated commitment to fostering a diverse working and learning environment.
Extensive experience with Excel and knowledge of full Microsoft office suite.
Experience with budget records, purchasing, contracts, and workflow.
Ability to embrace changes in technology, campus resources and personnel, the adjustment of office priorities and responsibilities, and integrate changes into current procedures and operations.
Demonstrate ability to exercise initiative, flexibility, and effectiveness in solving problems while working within the boundaries of program and university guidelines.
Knowledge of bookkeeping practice and procedures.
Skills in desktop publishing or other sources of design to create program materials.
Additional Requirements
The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.mnsu.edu/university-life/health-and-safety/university-security/personal-safety-and-alerts/annual-security-and-fire-safety-report/ . You may also request a paper copy from University Security at 507-389-2111 (tel:507-389-2111) , or by emailing security@mnsu.edu .
This position requires a valid, applicable driver’s license, as well as a DVS records check with an acceptable rating. Employees must have an active, valid, and, applicable driver’s license if they drive a vehicle on state business. For further information, please refer to the Driver’s License and Record Check Policy (HR/LR Policy #1419), which can be found at: https://mn.gov/mmb-stat/policies/1419-hrpolicy-dlrchecks.pdf.
Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.
This position requires a passing background check under Minnesota Statutes 299C.60 to 299C.64 – Minnesota Child Protection Background Check Act. It is expected that the employee maintains the ability to pass applicable background check throughout employment. It is the employee’s responsibility to notify the supervisor no later than the beginning of your next shift of any charges, allegations, convictions that may impact their standing under the applicable background check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.