Job Information
State of Minnesota Office & Admin Specialist Senior in Bemidji, Minnesota
Working Title: Office & Administrative Specialist Senior
Job Class: Office and Administrative Specialist, Senior
Agency: MN Department of Natural Resources
Job ID : 77694
Location : Bemidji
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/22/2024
Closing Date : 07/15/2024
Hiring Agency/Seniority Unit : Minnesota Department of Natural Resources
Division/Unit : Operation Services Division, Region 1
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : BEMREG
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Office & Administration Specialist Senior position exists to support Operation Services Division program services in the Northwest Region with a focus on the Buildings and Safety programs. The position provides technical assistance on purchasing and contracts within purchasing authority, invoice processing and fiscal activities. the position also provides administrative support to the management resources supervisor and regional manager in the areas of office management, monitoring budgets, and special projects.
Minimum Qualifications
Communication skills sufficient to generate readable and accurate written materials (e.g., information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors.
Word processing and typing skills sufficient to prepare advanced correspondence, documents, informational articles, policies, and procedure statements.
Spreadsheet skills sufficient to organize data and information from a variety of sources, compile lists, and track projects and activities.
Data management skills sufficient to compile, research, and analyze information from databases.
Accounting/budgeting/expense skills sufficient to review, track, analyze, and prepare financial summaries and reports.
Customer service skills sufficient to serve as the initial public contact on all inquiries requiring input or assistance, redirect to appropriate staff, and working effectively with a diverse and occasionally difficult clientele in a courteous, tactful, effective, and professional manner.
Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs.
Leadwork skills sufficient to manage work through others to achieve Management Resource objectives.
Preferred Qualifications
Three (3) years of general office experience.
Post-High school education in Business, Finance, Administration, Operations, Fleet, or Shop Management.
Experience with Microsoft Office Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level sufficient to compose, create, modify, and publish documents and materials.
Knowledge and proficiency in SEMA4 and the SWIFT accounting system.
Knowledge of Management Resource Programs such as fleet, facilities, engineering, IT, materials management, and procurement.
Additional Requirements
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education Verification / Records Check
License / Certification Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.